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Faculty/Staff Profile Database - Frequently Asked Questions

If your questions are not addressed in this document please use the Contacts page to submit a question, contact your college or contact technical support.


How do I submit my report?
Why does my report have "Incomplete Report" in the heading?
Can I save a copy of my report on my own computer?
Who can view my report?
Who can edit my report?
I've completed my report, but found a mistake. Can I go back and make changes?
I found a mistake or omission in last year's report. Can I go back and make changes?
Can I enter data for an earlier year that does not appear in my list of available years?
What is the time period for report data entry?
Are these reports used for promotion and tenure reviews?
What data are considered private or confidential?
Can I provide public access to my report or portions of it on my website?



How do I submit my report?
No submission is necessary. Just check the box marked "This report is complete" on the General screen or the box marked "My 2010 report is complete" on the data entry list.

Why does my report have "Incomplete Report" in the heading?
The heading will appear as long as the the completion checkbox remains unchecked. You can find the completion checkbox in the General screen ("This report is complete") or at the top of the data entry list.

Can I save a copy of my report on my own computer?
Yes. Here is the recommended procedure:
  1. View your report in your browser.
  2. From the menu bar at the top (in Chrome, the Wrench menu), choose File > Save As or File > Save Page As
  3. For IE, Chrome, FireFox and/or Netscape choose "Web Page, Complete" from the "Save As Type" dropdown. Safari saves only plain HTML so this is not an option for Safari users.
  4. Browse for the location and change the file name as needed
  5. Click OK
After completing this procedure you can open the document with Microsoft Word or another word processor (our experience is that Word does the best job of opening an HTML document) . When opening the file you may have to select "Web Pages" or "HTML documents" from the File Type dropdown. You can then use your word processors "Save As" feature to save in a word processor format.

Who can view my report?
Your department administrator, your College, the Office of the Vice-President for Research, the Office of the Provost, and the Office of Institutional Studies.

Who can edit my report?
Only you can edit or change your report. However, if you would like someone else to enter data for you or make a correction for you, you can provide them with your user name and password.

I've completed my report, but found a mistake. Can I go back and make changes?
Yes. We recommend that you contact your department administrator to inform them so they can print out and save the updated information.
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I found a mistake or omission in last year's report. Can I go back and make changes?
Yes. At this time no restrictions are placed on editing past data. Some faculty members have gone back as far as five years to revise reports in preparation for post-tenure review. However, departmental and college reports are prepared based on data entered before July 15. Changes made after July 15 for a prior fiscal year will not be reflected in these reports.

Can I enter data for an earlier year that does not appear in my list of available years?
Yes. Send a request to the technical support contact listed on the Contacts page.

What is the time period for report data entry?
Data entry is available 24/7 365 days per year. The new fiscal year will become available for data entry by mid-July. You can enter data when it happens, instead of waiting for the end of the fiscal or academic year to gather everything together.

Are these reports used for promotion and tenure reviews?
These reports have no official standing in the promotion and tenure process. Of course you may choose to include them in your promotion and tenure document.

What data are considered private or confidential?
Industrial sponsor information is considered to be confidential. Student names entered in Graduate Students, Honors Theses or Mentoring are protected by FERPA regulations. However, student names entered in the context of a public activity, such as a publication or conference presentation are not considered confidential because the activity is public. Anything entered in the section entitled "Additional comments related to the interpretation of this document (Confidential)" is confidential. All other information entered is a matter of public record and is not considered to be confidential.

Can I provide public access to my report or portions of it on my website?
Click the "Publishable URLs" link that appears at the top of the View Reports page. This page provides a list of URLs that can be used in web pages or email. The URLs contain encrypted parameters and a signature specifying the individual and report year. The URLs cannot be modified to gain access to other years or other faculty reports. These URLs are available only to you. They are not available to administrators or other faculty. Unless you use them on a web page or in an email, they will remain confidential. Confidential information as described above will not be shown in these reports.
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