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Technical Services Procedures

Cataloging | Metadata ProjectsMonograph AcquisitionsSerials

Cataloging

Monograph Acquisitions (Collection Services Department)

As of 2008, Acquisitions procedures on department wiki.  Outline of intended procedures below.  See Deb for password.

  • 1-Ordering
    • 1-1 Monographic firm orders in Millennium
    • 1-2 Electronic ordering with GOBI and Millennium
    • 1-2-1- Purchase orders for Yankee Book Peddler: Account #5718-44
    • 1-3 Ordering backbuys
    • 1-4 Credit card orders and record-keeping
    • 1-5 Adding a vendor?
    • 1-6 Monograph claims (monthly)
    • 1-7 Standards orders
    • 1-8 E-book orders
    • 1-9 Orders for titles found free online
    • 1-10 Orders for titles available in a journal issue we own
  • 2- Receiving and Invoicing (split? physical/financial)
    • 2-1 Receiving Profiled Books from YBP
    • 2-2 Receiving Firm Order Books
  • 3- Invoicing
    • 3-1 PromptCat Invoicing
  • 4- Interface (weekly)
  • 5- Gift Book Processing
  • 6- Special Collections
    • 6-1 eBay orders
  • 7- YBP Processed Books Account
    • 7-08-1:
    • 7-08-2: etc.
    • 7-11-1: EDX notification
    • 7-11-2: Unpacking
    • 7-11-3: Prepare
    • 7-11-4: Physical check
    • 7-11-5: FTP PCat files (5718)
  • 8- Reports from Acquisitions
    • 8-0 Daily posting
    • 8-1 Weekly Budget Report
    • 8-2 Items Cataloged Report (monthly)
    • 8-3 Updating new acquisitions list on library web (monthly)
    • 8-4 Books Received Report (monthly)
    • 8-5 Creating a Word document from Excel report
    • 8-6 Canadian Bibliography (quarterly)
    • 8-7 Acquisitions statistics (monthly)
    • 8-8 Database usage statistics (monthly)
    • 8-9 Book and journal requests (weekly)
  • 9- Baker & Taylor Leased Books
    • 9-1 Ordering (monthly)
    • 9-2 Check-in
    • 9-3 Renew
    • 9-4 Returns (annually)
    • 9-5 Payment (annually)
  • 10- Collection Development Related Activities
    • 10-1 ProQuest Dissertation Search on Maine and Canadian topics
  • 11-End of Fiscal Year

Serials

Miscellaneous

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Created by: Library Staff | Revised: 12/18/2014
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The University of Maine
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