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Staff Procedure for Binding UMaine Theses

Purpose:  Staff process for binding the University of Maine Master’s, PhD and Honors theses shelved in Special Collections.

Master's Theses

  • The Graduate School notifies the Binding Library Assistant I when there are Masters theses to be picked up for binding. They are located in Stodder Hall.
  • Deliver theses to Special Collections where they will be electronically scanned.
  • Special Collections Librarians will bring the theses over for binding in batches after they are scanned.
  • Give the Original Cataloger a list of the theses being sent out to the Bindery.
  • Fill out bind slip using LARS (account no. 72502) and send to Bindery, notifying Special Collections which theses are being sent to the Bindery and when they are expected back. Masters theses are bound in blue with gold lettering. Spine lettering format:  J. SMITH  (year)

PhD Dissertations

  • PhD dissertations are mailed to the Library from ProQuest-UMI.
  • They are scanned first and then sent to the Bindery as above.
  • PhD dissertations are bound in black with gold lettering. 
  • Spine lettering format same as above.

Sending and Receiving theses from Bindery

  • Theses are sent to Bridgeport Bindery under their own fund accounts (see invoicing notebook) and packed for shipment separately from journals.
  • When the theses return from the Bindery
    • they are unpacked
    • checked for printing errors etc,
    • flagged for Special Collections
    • delivered to an Original Cataloger for cataloging.
  • Notify Special Collections Librarian they are back.
  • After cataloging they are plated and delivered to Special Collections.

Honors College Theses

  • Theses from the Honors College are inhouse bound on the Velobind in green or salmon card stock covers with Honors Thesis/University of Maine printed on the front cover.
  • During binding they are stripped.
  • They are then flagged for Special Collections
  • deliver to an Original cataloger for cataloging.
  • After cataloging they are plated.
  • They are scanned by the Honors College and don’t appear to be on our Electronic Thesis database at this point. (3/2009)


Created by: Library Staff | Revised: 01/10/2014
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