Purpose: To create pull slips to aid retrieval of physical serial issues in preparation for commercial binding.
Begin by logging onto Millennium Serials module (enter your logon name and password)
Work through the review file, title by title. In the checkin display, the program will have darkened boxes that it believes are ready for binding. Adjust the issues to be bound, if necessary, by highlighting the correct boxes.
More and more of our subscriptions are available to us in both print and online format. If you see that there are unbound units with only 1 or 2 issues with "missing" or "not received" status AND the title is available as an online subscription, go ahead and bind the unit. When preparing the binding unit, insert the online available sheet for the missing item. If you find that several issues are missing in a given unit, please consult Sharon before proceeding. [5/13/09 sqf]
TIP: In determining what to retrieve, always leave at least one partial volume on the physical shelf. So for example, if the only physical items ready to pull would constitute as much as one complete bound volume, leave that volume for next time. 5/12/09 update: For high frequency journals (weekly or bi-monthly) leave no more than three months on the shelf.
TIP: If any irregularities in the issue run, best to note title and set aside for a closer look later after running the full file.
It is possible to stop the review midstream and return to where you left off by noting last title but be aware that issues can be checked in at any time and will impact the content of the checkin records. Best practice is for a fairly quick turnaround
Q: Timetable pattern to establish? Weekly is ideal. Sometimes find it is more efficient to check issues by eye to determine bindable units given publishing changes in thickness.
Examples of "library has" statement:
If no "library has" statement, this is probably a new title. Ask Head of Collections if this title should be bound.
Student Assistant will take slips to the Current Periodicals Room to pull the physical issues designated by the slips and return to Binding L.A. for step of checking out to the bindery.