Special Collections Procedures:
Rare Books Processing
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Special Collections Procedures:
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Purpose: To physically process materials designated as rare for Special Collections so as to avoid any adhering of labels.
The Collection Development Librarian or the Head of Special Collections decide whether or not a book is to be considered Rare for our collections. Generally speaking, if a British imprint is earlier than 1800, it is considered to be Rare. An American imprint earlier than 1850 is considered to be Rare.
Other designated materials (e.g., signed or limited editions) as indicated.
Books to be cataloged as Rare are delivered to Cataloging with the blue flag used for material going into Special Collections. It should have Rare written at the top of the flag.
Cataloging
Rare books are cataloged in the same manner as regular, circulating books. The only difference is the use of the pre-stamp Rare over the call number. LC format is used for the call number.
NOTE: If a rare item is part of the Maine collection, the Maine pre-stamp is
added as well. For example:
Rare
Maine
PN6110
.C7
W5
1849
The designation "Rare" or "Rare Maine" should appear on the blue flag.
If there is any question about a particular item, consult with the Special
Collections staff.
Processing
NOTHING is affixed to the book itself. The spine label and barcode are put
on a special, acid-free bookmark and inserted, between pages, into the top
of the book. A regular Special Collections bookplate is also inserted into the top of the book
(unless a
special plate--Vickery, Taylor, etc.--is specified).
Return to Technical Services Procedures
Contact Us | Revised: 03/20/2008
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