Preservation with Phase Boxes
Purpose: Rare, delicate, and/or damaged books sometimes require
repackaging in phase boxes for preservation. The procedures outlined
below are transcribed from an internal document dated 11/10/94 authored by
Jane DeWitt and
attributed to "preservation specialist Bill Cook."
Instructions: Interlocking Method
- Place book on top/bottom piece.
- Place book + top/bottom piece onto left/right piece.
- Close left/right piece first, then top/bottom piece, to interlock
the two pieces.
- Affix barcode label to the item itself rather than the phase box
(*unless Rare Book - in this case, the
barcode is affixed to the back of the phase box, on the left/right
- Print 2 call number labels.
a. Add one call number label and title label to left/right piece
(preferred). If book is too narrow, place on front (top/bottom piece).
b. If Rare Book, add second call number label to acid-free bookmark as
instructed in Rare Book Procedures.
b. For all other items, add second call number label to the book itself,
as instructed in Processing Newly
- Add a "Phase Box" message to item record. This alerts Circulation
staff that such books should check out and return with the phase box.
a. Find/open item record in Sierra
b. Select Insert, (m) Message
c. Type "Phase Box"
Phase Box Assembly Reminder:
Top/Bottom on first but closed second;
Left/Right on second, but closed first.
As of March 2006, Special Collections is
considering a new paper stock for phase boxes. If this new material is
purchased, be sure to use it for all Special Collections/Rare items.
Return to Technical Services procedures
| Revised: 04/01/2015