To provide guidelines for cataloging microform new acquires as well as
retrospective conversion cataloging from card catalog.
Over a long history of the microform collection development, many microform
materials, including Theses, Monographs, Maps, Serials, Manuscripts, Archives,
Newspapers, and Periodicals have been acquired through different venues. The
majority of these materials remain uncataloged and not presented in URSUS and
thus require RetroCon cataloging. Among those cataloged and processed, various
cataloging practices have been in force and inconsistency of records regarding
barcoding, labeling, call number, and accompanying materials is obvious.
The cataloging treatment of an item that
is published as a microform edition differs from that of a microform issued
as a reproduction of previous published material. Items that are microform
publications of material are cataloged according to AACR2r Chapter 11.
Items that are microform reproductions of previously published materials are
cataloged according to LCRI Chapter 11.Bib information on
a record for a microform reproduction must reflect the original
publication in responding fixed and variable fields.
- Call Number
a. Microfilm is classified in 092 field.
b. For monograph or non-serial collection, a cutter number is assigned based
on the main entry in $b followed by Microfilm
092 Microfilm $b B657
c. All serial titles have call number "Microfilm" only and will be shelved
d. Microfiche is classified in 092 field also and the call number only
consists of "Microfiche". Fiches are filed in fiche drawers alphabetically
by author or title.
Barcode should be applied on the item
Label should be printed out and attached to the item.
- Item Record
For microfilm and microfiche, the item record are the same.
- Accompany Materials
a. If there is a hard copy guide to go with film or fiche that can be
cataloged separately as a monograph classify with normal LC call number.
Note should be made on bib record for film or fiche indicating the call
number of corresponding guide. Location for the hard copy is also "omic."
Print and attach label to the outside cover of the hard copy.
590 Guide to Microfilm $b L456.
b. A description of the accompanying
material can also just be put in
300 field subfield e. Any associated
physical description statements are enclosed in parentheses.
In this case the accompanying material (a guide/index or whatever) is not
separately cataloged. Add Guide or Index to the end of the call number and
print and attach label to the outside cover of the hard copy.
300 1 microfilm reel ; $c 35 mm. + $e 1
guide (119 p. , ill. ; 24 cm.)
092 Microfilm $b B929 Guide
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