Adding Item Records to URSUS

Purpose: To add further specific location holdings to an existing bibliographic record.

• Call up bib record
• Click: Summary
• Click: Attach New Item
• At pop-up window, Click: OK
• Select: Item
• Edit data box :
  • Fill in copy # - Click: Next
  • ITYPE = 1 – Click: Next
  • Location = osta – Click: Next
  • Status = - (for available) or o (for Library use only) – Click: Next
  • Call # - Skip, for now – Click: Next
  • Barcode – Scan in barcode after applying to item in hand – Click: Next
  • Volume – type in info, if any – Click: Next
• Click: Insert (Prompt for call # will appear) - Type in call # after the tagging
• Fixed fields
  • copy = 1
  • may type = b (for book)
  • itype = 1
  • location = osta
  • status = <RET>
  • call no.
• Variable fields
  • Call number - Enter base call# (do not enter vol.designation)
  • Barcode - wand in barcode which has already been placed in upper right corner of outside back cover
  • Volume - If applicable, enter volume designation (eg. vol.2)

To Create an item record from an existing item record - this is a useful option when you are adding items to standing order (aka "Adds") title where all the information matches previous items except the barcode and volume number.

• Retrieve the item record you want to copy, and open it in the edit display
• Choose Edit | Copy Record
• The screen will repaint with the new unnumbered item record. 
• Update the volume number field with volume number of piece in hand
• Add barcode field
• Save

Checklist

Each item record MUST have:

• 050 call # field
• barcode
location (usually 'osta' for stacks but varies according to flag inserted in item)
• mat type = 1
• itype = 1
• Itype 2 (see flag and the order form) Options: r, s, g, or p
  • R = firm order
  • S = standing order
  • G = gift
  • P = profile book
• copy = 1 (unless otherwise specified on slip)

Double check the call # and item details.

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