Pre-Cataloging Search of URSUS
Purpose:: To determine if a cataloging record
already exists on URSUS before cataloging on OCLC, and to
create item records where a full cataloging record already exists.
Search URSUS via Millennium by title to determine if a full
cataloging record is available. A match requires agreement of title, publisher, date, and last
numbered page. If not found, try another entry
point to be sure (eg. author or ISBN). Possible results of search:
- UM order record, no cataloging bib. This is the most common
Action: to be searched in OCLC and overlayed.
- UM order record AND a cataloging record from another
campus (i.e. a bib record with CAT DATE filled in).
- Create an item record and attach to the cataloging bib
record. Add 'ORO' to branch field. Get call number from other attached item records or
from CIP data in book, if available. If no call number available,
set aside for cataloger. [NOTE: After
this title is updated on OCLC, call number is checked on URSUS to be sure it matches the
OCLC call number for label printing purposes]
- Suppress UM order record as follows:
- Fill in CDATE on the
- If this is the only order record attached, or if ORO is the only library
symbol in the branch field, put n in the initials field of the order bib; if there
are 2 or more library symbols in the branch field, remove ORO.
- Write your initials on the
order slip, upper right corner, to show that the record has been suppressed.
spine label and insert label at top of book and
set aside for physical processing
- UM cataloging record for other volumes of the same set.
volume on add truck.
- Non-book (map, score, microform, a-v) or LMC book:
Action: Pass directly on to person responsible for processing those materials.
- Add holdings symbol (MEU) to OCLC
- Open an OCLC Connexion session
- Copy and paste the OCLC number from the
001 field of the bib record into the search window with # sign as a
prefix (eg. #25509845)
- Under 'action' menu select
Action>Holdings>Update holdings (or press F8)
- Save and exit record
Return to the Technical
Created by: Sharon
Quinn Fitzgerald | Revised: