Fogler Library

LMC: Downloading from OCLC (Millennium)

Purpose: For Learning Materials Center (LMC) - to create a bib and item record for URSUS by downloading a MARC record from OCLC, and to add UM's symbol to the OCLC online database for titles we own using the Millennium interface.

Start: Approval/profile books (p), firm orders (r) and gift materials (g) ready for cataloging. Precat search of URSUS has already determined that no cataloging record exists on URSUS. Dottie brings materials up to designated shelf on the central shelving area in Cataloging. Materials should have flag for LMC location.   Firm orders have highest priority.   Priority items may be delivered directly to staff member's desk for immediate processing.

  1. Having pre-searched URSUS and finding no bibliographic record match proceed to
  2. Log on to Connexion http://connexion.oclc.org
  3. Each book:

    NOTE:  All of the fields are entered in one stream, separated by ; or /, without spaces. Example of 949 field for first record of a session: 949 33 *recs-b;ov-.oxxxxxx;b1-b;b2-o;b3-e;bn-oro;i-12345678990/loc-olmc/ty-1/i2-p

    HERC Materials: Itype = 60 for print materials or 59 for audio; location is still olmc.

     

  4. After all changes are made, validate the record. Under 'edit' menu pulldown, select last option.  Correct errors if necessary.
  5. Update the record on OCLC.  Under 'action' menu select "update holdings" option [Shortcut: <ctrl><shift>u]
  6. Export the record to URSUS. Under 'action menu select "export in MARC" option [Shortcut: <ctrl><shift>e]
  7. Create call number label for the book.
  8. Check URSUS to see that the overlay worked:  
  9. Books with "do not overlay" instruction: place order slip in box labeled "suppress ORDER number." Other order slips put aside and discard at end of OCLC work session. Place book on truck or pile on the desktop.
  10. Log out of OCLC. Take cataloged books and labels to work area - your own desk or the physical processing area. Separate labels and put each in the top of the corresponding book, with call number showing. Check to be sure each label is in the right book.
  11. Record statistics of titles & volumes cataloged for each library (Fogler, DC).
  12. Put books on processing truck for students.

 

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