Audiovisual Materials

Purpose: Guidelines for consistent physical processing, classification and fixed field values for various audiovisual materials.

AUDIOCASSETTE - label box and cassette.  Do not strip as this could cause the tape to be erased.  Affix bookplate to accompanying box or folder.  Make sure folder has a label for the title.  Include a contents label on back if warranted. 

COMPACT DISC - Accession number assigned by Larry Corbett in MRC. Larry also affixes circle label to disc. CD is transferred to flexible plastic jewel case. Cataloger applies barcode to flexible jewel case and returns it, along with the original CD jewel case, to Larry Corbett.

• Pre-stamp for label = "C"
• itype = 107 (use itype 3 if non-requestable)
• loc = olis
• stat = -
• mat type (bibliographic record) = r
• 092 field in item the pre-stamp should read: Compact Disc

DVD - LC classified

• Pre-stamp on label and in 050 = DVD
• itype = 111 (use itype 69 if non-requestable)
• loc = olis
• stat = -
• mat type (bibliographic record) = v
• Standard label and barcode are affixed to DVD case. A circular label goes on the disk itself.

FILMSTRIP - label all boxes and canisters and audiocassette, if included.  Hand write call number on booklet if included.  Do not strip.  Bookplate box, but not booklet.  Include a contents label on back if warranted.  Affix a "DO NOT DESENSITIZE" label on the back.

GAME - label box, hand write call number on any cards included.  Pieces do not need processing.  Do not strip, but affix bookplate to box.  Include a contents label on back.

KIT - same as game.  If labels are not provided for all pieces included, then hand write call numbers.  Include a contents label on back. NOTE: If a mixed media item is received (eg. CD-ROM with flash cards), check with Dottie on "kit" status potential. 

PICTURE - label folder and hand write a call number on picture on upper left-hand corner.  Make sure folder has a label for the title and contents.  Bookplate folder, if possible, but do not strip.

PHONODISC - label jacket and record.  Do not bookplate or strip.

SLIDE - label box or book containing slides with printed call number.  Hand write call number and "Fogler Library," for the stacks, or "Learning Materials Center" across bottom of slide's cardboard, or wherever possible.  Plate book or box and strip if contained in a book.

SOFTWARE / CD-ROMs - Accession number classification.  Label any boxes, binders, containers, booklets and guides with printed call numbers.  Apply round tattle tape sticker to CD.  Apply circular white label to CD and hand write call number at 3 and 9 o'clock positions and "Univ. of Maine" at 12 o'clock position and "Fogler Library" at 6 o'clock position.  Bookplate box where feasible and also guides, using scotch tape to make a hinge if guide is a single sheet with printing on both sides.  On back of box list all contents on a foil-backed label.  Any extra pieces can get call number labels if feasible.

• Pre-stamp on label = CDROM
• itype = 2
• loc = olis
• stat = o
• mat type (bibliographic record)= c OR if journal content then mat type 's' overrides computer software.
• 092 field in item the pre-stamp should read: CD ROM

SOFTWARE - FLOPPY DISCS - label any boxes, binders, containers, booklets and guides with printed call numbers, as well as the disc and master.  Do not strip.  Apply "PLEASE DO NOT DESENSITIZE" label and contents label.  Bookplate if feasible.

VIDEOCASSETTE - LC classified. Label cassette and accompanying box.  Bookplate on cassette case only. 

• Pre-stamp on label =
  • Video-
  • cassette
• itype = 110 (use itype 20 if non-requestable)
• loc = olis OR olmc
• stat = -
• mat type (bibliographic record) = v
• 092 field in item the pre-stamp should read: Videocassette

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Created by: Library Staff | Revised: 02/15/2013