Cataloging Army Map Service Maps

Purpose: Create original records for historical maps in our Government Documents collection through a two stage process of descriptive cataloging provided by Library Assistants and subject analysis and call numbers provided by professional catalogers.

• Map set (folder) selected by Government Documents to be catalogued from the "casket" collection
• Professional Cataloguer pre-searches for OCLC copy.
• Acceptable records for copy found are saved on local file <F4> and set aside for now; will require enhancements
• Best copy is identified and is used to create a Connexion template for descriptive cataloging.
• Maps without copy are assigned to a Library Assistant.
• Using the assigned template number stored in the Connexion save file, a "cheat sheet" is printed out and fields highlighted for descriptive cataloging attention.
• Thirteen descriptive cataloging steps for Library Assistants include:
  • Attach barcode to upper  right corner on back of map
  • Search save file for template
  • Derive record from template
  • Fixed field for date: should match data recorded in 260 subfield c
  • 034 Update
  • 245 Update main entry title field
  • 246 1 Update alternate title field for margin title
  • 250 Update edition
  • 255 - update points in subfield c.  Be sure values match date points in the 034 field
  • 260 - update the date in subfield c
  • 490 - update series number in subfield v
  • 500 - Add note fields
  • 830 - update series number (should match 490 field if also present) 
  • 949 - Add command line: 94933*recs-b;ov-.o;b1-1;b2-o;b3-u;bn-oro;i-37550017521957/ty-40/loc-odoc/i2-d/sta-
  • Save record to online save file <ctrl> <alt> v
• Professional cataloguer retrieves saved record from online file in Connexion
• Open Cataloging Calculator and LC Classification Web tools to assist with codes and cuttering
• Quickly review the descriptive cataloging work
• Assign subject headings.  User authority links from Connexion to verify.  Will often have to create unverified heading; use consistent syntax.  Assign one specific region heading and one country heading.  Also provincial level heading if name(s) provided on map.
• Add form subdivision |v Maps to all headings
• Once primary geographic heading is in place assign
  • 043 field (if multiple countries use subfield a to record)
  • 052 field (repeatable) add the primary countries that apply
  • 086 - D 103.20 will serve as the SuDoc base number for this map collection per Greg Curtis; add cutter using Cataloging Calculator to derive.
• Search URSUS by SuDoc call# field to check that call number has not already been used
• Check 949 for correct catalogers initial
• Validate record
• Update holdings
• Export record
• Pencil call number in lower right hand corner of map
• Check export in URSUS to see if both bib and item records went through properly; first record in session is sufficient
  

 

Sample Records:

1. Agedabia (North Africa) - http://130.111.64.3/record=b4861640
2. Charikar (Afghanistan) -  http://130.111.64.3/record=b4861933

 

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Created by: Library Staff | Revised: 12/27/2011